Accounts Receivable Specialist

AssistRx is a leading healthcare technology company that helps life sciences organizations launch and scale patient access programs. The Accounts Receivable Specialist plays a critical role in ensuring accurate, timely, and compliant billing and cash application, focusing on end-to-end Accounts Receivable ownership including invoicing, payment application, collections support, and reconciliations.

Responsibilities
• Prepare and reconcile daily bank deposits, ensuring accuracy and proper documentation
• Apply customer payments to outstanding invoices in a timely and accurate manner
• Maintain and actively manage Accounts Receivable aging, identifying past-due balances and discrepancies
• Support collections efforts through customer correspondence and follow-ups as directed
• Prepare, issue, and reconcile customer invoices, including complex, multi-level billing arrangements
• Work with purchase orders (POs), ensuring billing aligns with contracted amounts and remaining balances
• Review contracts to ensure billing accuracy across varying pricing models and service levels
• Maintain complete and organized billing and AR documentation
• Reconcile customer accounts and resolve billing discrepancies
• Retrieve and review credit reports; assist with customer credit evaluations as needed
• Support Account Management by providing detailed invoicing, payment status, and AR reporting
• Assist with client forecasts and accruals, ensuring revenue and receivables are accurately represented
• Collaborate closely with Finance, Sales, Account Management, and Operations teams
• Assist with AR-related projects and process improvements
• Ensure compliance with internal controls and accounting best practices
• Perform other duties as assigned by management

Skills
• Strong Accounts Receivable experience with hands-on ownership of billing, cash application, and reconciliations
• High attention to detail and accuracy in a high-volume environment
• Experience working with purchase orders, billing limits, and contract-based invoicing
• Ability to manage multiple priorities and collaborate across departments
• Strong written and verbal communication skills
• Excel (intermediate to advanced; reconciliations, tracking, reporting)
• Outlook
• Experience with ERP or accounting systems (e.g., NetSuite – preferred, not required)
• Familiarity with bank portals and cash application tools (e.g., SunTrust/Truist or similar)
• Experience working with sales tax and billing compliance
• Experience preparing client forecasts and accruals
• Exposure to complex SaaS or healthcare billing models
• Prior experience supporting Account Management or client-facing teams

Benefits
• Supportive, progressive, fast-paced environment
• Competitive pay structure
• Matching 401(k) with immediate vesting
• Medical, dental, vision, life, & short-term disability insurance

Company Overview
• AssistRx, Inc provides healthcare information technology solutions to the Specialty Pharmaceutical distribution channel. It was founded in 2009, and is headquartered in Orlando, Florida, USA, with a workforce of 501-1000 employees. Its website is http://assistrx.com.