Accounts Receivable Specialist

About Fly Compliant

Fly Compliant, LLC is an aviation regulatory compliance firm with over 25 years of experience serving private aviation operators. We combine expert FAA consulting with our proprietary LevelFlight cloud-based SaaS platform to deliver a connected compliance ecosystem. Our team helps operators achieve certification, maintain compliance, and build safer operations across Part 91, 125, and 135 operations.

We are industry pioneers — responsible for the first Part 135 polar route authorization, first CAT IIIb for Part 125 aircraft, and the first Part 135 Aircrew Designated Examiner Program.

Position Summary

We are seeking an Accounts Receivable Specialist to join our team at our Windermere, FL office. This role manages the full accounts receivable cycle for Fly Compliant, ensuring timely invoicing, collections, and accurate financial records. You will support the financial operations of both our consulting services and LevelFlight SaaS subscription billing.

Key Responsibilities
• Generate and send invoices for consulting engagements, certification projects, CAP contracts, and LevelFlight software subscriptions
• * Monitor aging reports and follow up on outstanding balances
• * Process incoming payments and apply to correct accounts
• * Reconcile AR sub-ledger to the general ledger in QuickBooks
• * Communicate with clients regarding billing inquiries, payment schedules, and account status
• * Prepare monthly AR aging summaries and cash collection reports
• * Coordinate with the operations team to ensure project milestones align with billing schedules
• * Support month-end and year-end close processes related to revenue recognition
• * Maintain organized records for audit readiness

Required Qualifications
• 2+ years of accounts receivable or general accounting experience
• * Proficiency in QuickBooks (Online or Desktop)
• * Strong Excel skills (VLOOKUPs, pivot tables, data reconciliation)
• * Excellent attention to detail and organizational skills
• * Strong written and verbal communication skills for client-facing collections
• * Aviation industry experience required

Preferred Qualifications
• Experience with SaaS/subscription billing models
• * Familiarity with BambooHR or similar HRIS
• * Associate's or Bachelor's degree in Accounting, Finance, or related field
• * Experience in a small company environment where flexibility and initiative are valued

Why Fly Compliant?
• 25+ year track record of aviation industry firsts
• * Work with cutting-edge compliance technology (LevelFlight platform)
• * Small, collaborative team where your contributions make a direct impact
• * Stable, growing company in the essential aviation compliance space