Administrative Assistant – Accounts Payable / Receivable

Job Summary

Concept Design Build is seeking a detail-oriented Administrative Assistant to support our accounting and office operations, with a primary focus on Accounts Payable and Accounts Receivable. This position plays an important role in maintaining accurate financial records, managing invoices and payments, and supporting day-to-day office administration.

The ideal candidate is organized, dependable, and comfortable working in a fast-paced construction environment. Strong communication skills, attention to detail, and experience with accounting software are highly valued. Bilingual candidates are encouraged to apply.

Responsibilities
• Manage accounts payable and accounts receivable processes, including invoice entry, payment tracking, and collections
• Maintain accurate financial records using QuickBooks or similar accounting software
• Coordinate material and supply orders with vendors and track deliveries
• Organize and maintain company documents, files, and project records
• Respond to client and vendor inquiries in a professional and timely manner
• Assist with scheduling meetings, managing calendars, and coordinating office activities
• Perform general administrative duties including data entry, filing, document preparation, and record keeping
• Use Microsoft Office and Google Workspace for communication, reporting, and document management
• Maintain professional phone communication with clients, subcontractors, and vendors
• Assist with basic bookkeeping tasks and financial reconciliation when required

Qualifications
• Prior experience in administrative support, accounting assistance, or office management
• Experience with QuickBooks or similar accounting software preferred
• Proficiency in Microsoft Office (Word, Excel, Outlook) and Google Workspace
• Strong organizational and time management skills
• Excellent attention to detail and accuracy when working with financial data
• Strong customer service and communication skills
• Bilingual (English / Spanish) preferred
• Experience in construction, contracting, or project-based environments is a plus

What We Offer
• Full-time, stable position
• Competitive salary based on experience
• Opportunity for growth within a growing construction company
• Professional and supportive team environment

Join Concept Design Build and become part of a team dedicated to delivering high-quality construction and design services. Your role will help support our financial operations and keep our projects running smoothly.

Pay: $19.00 - $25.00 per hour

Work Location: In person